Guidelines for Screening Employers and Job/Internship Posting for Access to the AACC Online Job Board and On-Campus Recruiting
The purpose of these Guidelines for Screening Employers and Job/Internship Postings for Access to the AACC Online Job Board and On-Campus Recruiting (“Guidelines”) is to establish standardized protocols for screening employers and job/internship postings for access to the Anne Arundel Community College (AACC) Online Job Board and participation in On-Campus Recruiting events. These Guidelines are designed to ensure that all job and internship opportunities posted on the AACC platforms align with the college’s commitment to providing students with relevant, high-quality, and ethical employment experiences. The screening process will assess employer legitimacy, job/internship relevance, and adherence to AACC’s applicable policies and professional standards. By implementing these Guidelines, AACC aims to foster a safe, supportive, and equitable environment for students as they engage with prospective employers and pursue career development opportunities.
EMPLOYERS MUST REGISTER, BE SCREENED BY THE AACC SARBANES CENTER FOR CAREER AND CIVIC ENGAGEMENT (“AACC CAREER CENTER”) USING THE PROTOCOLS AND GUIDELINES BELOW, AND BE APPROVED ON THE AACC ONLINE JOB BOARD IN ORDER TO CONDUCT RECRUITING ACTIVITIES ON CAMPUS.
Guiding Principles
As a member of the National Association of Colleges and Employers (NACE), AACC is committed to upholding the highest standards of ethical practice in connecting students with employment and internship opportunities. In alignment with NACE's Principles for Ethical Professional Practice, AACC expects all employers utilizing our resources, including the AACC Online Job Board and On-Campus Recruiting services, to adhere to these principles.
Employer Access to AACC Students via Online Job Board and On-Campus Recruitment:
1. Employers must agree to comply with all local, federal, and state laws, including affirmation of Equal Opportunity Employment (EOE) status.
2. AACC screens employers carefully to ensure they are legitimate, reputable and have legitimate jobs and/or internships to provide for professional growth for our students.
3. AACC Career Center staff MUST connect with the authorized representative of the prospective employer by telephone before access is granted to on-campus recruitment activities.
4. AACC works with staffing agencies/third parties only under limited circumstances. NACE defines third-party recruiters as follows: “Third-party recruiters are agencies, organizations, or individuals recruiting candidates for temporary, part-time, or full-time employment opportunities other than for their own needs. This includes entities that refer or recruit for profit or not for profit, and it includes agencies that collect student information to be disclosed to employers for purposes of recruitment and employment."
a. Staffing Agencies must not require a financial investment or payment by the student or alumni for employment or placement. Under no circumstances should fees be charged to students or alumni.
b. Staffing Agencies must clearly identify their organization as a Staffing Agency.
c. Staffing Agencies must include the name of the company they are recruiting for in all postings.
d. Staffing Agencies may recruit only for clients they represent and each posting must clearly state that the position is being posted by the staffing agency on behalf of their identified client. Candidates’ names and/or résumés obtained for a job opening may not be used for subsequent job openings or for solicitation of employer clients, except where specific arrangements have been initiated and agreed to by the candidates involved.
5. AACC reserves the right to refuse service or posting to any employer if a review of the specific opportunity is inconsistent with the college’s academic offerings and/or degrees or certificates.
6. Registrations submitted by non-U.S. employers that do not have offices in the U.S. will not be approved.
7. Businesses in the cannabis industry will not be approved while this industry is still illegal at the federal level.
8. Employers without an operational website cannot be given access. AACC will review the employer’s website to confirm the employer’s status and protect against fraud or illegal activity and request additional information when necessary to ensure established criteria are met.
9. Employers must provide valid contact information and have an operational email that matches what is posted on the business website. Business addresses with P.O. Boxes will not be approved.
10. AACC will not provide service to any employer requiring upfront payment of any kind or the purchase of products or work equipment/tools (with the possible exception of safety equipment, such as steel-toed boots).
11. AACC reviews each employer to determine if access will include the ability to review students’ résumés and educational information.
12. AACC does not recommend or select candidates for employers.
13. Approval of an account to post jobs/internships gives employers limited, terminable rights to access and use the online job board site only for internal business use to seek candidates for employment and scheduling interviews with the company being reviewed.
14. AACC will review all businesses registered at a residential location with extra scrutiny. Work may not be performed at a residential home business, with the exception of home day care businesses that are licensed through the state and internships that meet the qualifications noted here. All postings approved for businesses registered at a residential location must state that the work will not be performed at the home of the business.
15. AACC does not send résumés or share any employer passwords to corporate “student ambassadors” or “student campus recruiters.”
16. AACC Career Center staff will conduct additional checks to verify the legitimacy of business entities that seek to post job opportunities or engage with the AACC Career Center. These verification efforts will include, but are not limited to, checks with the following entities or resources:: Maryland State Department of Assessment and Taxation (SDAT), Internal Revenue Service (IRS), Google (for online presence and business information), Federal Trade Commission (FTC), Better Business Bureau (BBB), various Chambers of Commerce, Maryland Department of Labor, Licensing, and Regulation (DLLR), and/or professional organizations or industry-specific associations. The AACC Career Center staff reserves the right to request additional documentation or verification from any business entity at its discretion to ensure the legitimacy of the business and its practices. Any business that fails to meet the necessary verification requirements may be disqualified from posting job opportunities or participating in Career Center events.
17. If AACC Career Center staff make a change to an employer’s account, the change must be authorized by the employer by phone or email and staff must document and date (including the year) the change in the notes section of the online job board.
Job/Internship Postings:
1. Postings must be real, current (full, part-time, seasonal) and relevant to company products/services.
2. Postings must contain sufficient detail to convey clearly to the job/internship seeker the nature and basic requirements of the opportunity and that the position is representative of the company and its products/services.
3. The website being used must match that of the employer registration. The location of the position will be compared and verified with the registration information and salary will be reviewed to ensure that it meets federal and applicable state minimum wage laws.
4. Positions must have relevant statutory language for the industry (e.g., bartending).
5. AACC will review each job/internship description for consistency with the college’s academic offerings and/or degrees or certificates. If staff requires additional information, employers must provide the requested information to get the position posted.
6. Unpaid internship postings with for-profit businesses will be reviewed based on the length of time and whether the business has provided an articulable benefit to the student(s)and will be approved at the discretion of the AACC internship coordinator.
7. Postings or e-mail communications may not contain anything that is sexually explicit, obscene, profane, libelous, defamatory, threatening, harassing, or abusive.
8. The following job/internship types are not permitted:
9. Employers may not transmit (or re-disclose) student information to any other employer or third-party, nor to others within the employer’s organization for any purpose other than employment purposes.
Title: Guidelines for Screening Employers and Job/Internship Postings for Access to the AACC Online Job Board and On-Campus Recruiting
Approver: Vice President for Learner Support Services
Contact: vplss@aacc.edu
Approval Date: April 4, 2025
Effective Date: April 7, 2025
History: N/A
Applies to: All eligible employers
Related Policies: N/A
Related Procedures: N/A
Forms/Guidelines: N/A
Relevant Laws: